Case Studies Detail

Challenge or Problem:

LULEP faced several challenges in managing project documents, including inconsistent tracking across task order teams, ineffective distribution between shareholders, limitations of typical software in producing conditional workflows, and bottlenecks in the approval process due to documents stuck in individual emails. Adding to the complexity, the contractor initially purchased two other document control software solutions, but they were incapable of handling the unique requirements of a multi-task order progressive design build project.

Objectives:

The objectives were to implement a tailored online SharePoint system to streamline document control and workflow, enhance communication between all parties involved, reduce quality discrepancies, and create a comprehensive document control system that can be accessed across various devices and browsers.

Solution:

A1 Management & Inspection, Inc. created an online SharePoint system specifically tailored to the project’s needs and requirements. The system allowed users to submit and track documents, utilized automatic email reminders for stagnant documents, and connected to 3rd party sites for plan checks and building permit information. This solution was designed to overcome the limitations of the previously purchased software, providing a customized approach that met the project’s unique demands.

Process and Implementation:

A1MI developed the SharePoint system with logical conditions that allowed for the workflow to be sent to the respective Task Order Engineer. The system was set up to be used on any web browser with any device, ensuring accessibility and efficiency. It was designed to streamline the duration to resolve and approve construction documents, track project progress, and maintain accountability.

Results and Impact:

The contractor successfully repaired all the plinth surfaces without delaying the project completion, achieving substantial cost savings.

Results and Impact:

A1MI’s workflow and document control innovations vastly reduced quality discrepancies and facilitated more effective communication between all parties involved. The benefits of this new process included streamlined approval of construction documents, targeted email notifications, and a comprehensive document control system tailored to the project’s unique needs. The success of this system demonstrated the importance of a customized solution, especially in contrast to the previously purchased software that failed to meet the project’s specific requirements.

Call to Action:

Explore how A1 Management’s cutting-edge solutions can transform your construction projects. Our success in the LAX Utilities & LAMP Enabling Project demonstrates our commitment to innovation, efficiency, and tailored solutions. Contact us today to learn more about our workflow and document control services, and discover how we can help you overcome your project challenges!

Contact Information: Contact us